Introduction.In this section we present use and setup instructions for a variety of E-mail clients. E-mail Efficiency It is extremely important that you set your E-mail program configurations properly. Improper mail settings on your POP may cause your mail server space to fill up quickly and you could waste your allotted space with unwanted and duplicate E-mails. Plus, if you run out of E-mail disk space, you will not receive E-mail that is sent to you and it will be returned to the sender. Additional Users If you have additional coworkers using your mail server, you will need to either educate them how to properly set their own E-mail configurations, or perhaps you can do it for them. Follow these guidelines to ensure that you, and your coworkers, are using your E-mail POP space in the most efficient manner. If you need help configuring your POP accounts to work with your E-mail client, please see the Client Configuration section below.
Maintaining Accounts.Leaving And Removing Messages Most E-mail programs give you the option to leave copies of all downloaded E-mail in the POP box. This option is very useful if you want to be able to read your E-mail from two different E-mail programs or locations. However, it may also result in you exceeding your allotment of disk space. If you use two different computers on a regular basis, perhaps a desktop computer ("primary computer") at work and a laptop ("secondary computer") when you're out of the office, you should be very careful how you set up your mail. Set your mail configurations on your primary computer so that you do not leave copies on your mail server after you download your messages. However, on your secondary computer, you should save copies on the server so you can still receive and download the same messages on your primary computer. This way, your mail server will be empty after you download your E-mail messages to your primary computer. Note: Making sure to download all of your mail from the server to your local machine, or primary computer, is a good way to keep your mail space usage low.
Client Configuration. Below is a list of commonly used E-mail programs with instructions to leave copies of messages on your server, or remove them once you download your E-mail to your local computer. Microsoft Outlook and Outlook ExpressFor the initial configuration of your account, click to launch the program. If this is the first time you have used the program, you should follow the instructions in the Setup Wizard that will automatically be displayed. When prompted, enter the following information: | Your Name: | Enter Your Name. | | E-mail Address: | youremail@yourdomain.com | | Reply-to Address: | youremail@yourdomain.com | | Organization: | Your Organization's Name. | | Incoming Mail Server: | mail.yourdomain.com | | Outgoing Mail Server: | Enter the information provided by your ISP. |
If you are adding an account, please follow the instructions for adding a new account found in the Help Topics for your program and use the above information. To setup your delivery for your primary or secondary computer, follow these instructions: - Choose "Tools" from the upper tool bar menu.
- Choose "Accounts".
- Choose the "Mail" tab to see a list of all your mail accounts.
- Select the appropriate account, and choose "Properties".
- Choose the "Advanced" tab.
- In the "Delivery" section at the bottom of this window, check the "Leave messages on server" box if you are at your secondary computer, and leave it unchecked if you are at your primary location.
- Choose "OK".
- Choose "Close" in the "Internet Accounts" window.
Netscape Mail For the initial configuration of your account, click to launch the program. If this is the first time you have used the program, you should follow the instructions in the Setup Wizard that will automatically be displayed. When prompted, enter the following information: | Your Name: | Enter Your Name. | | E-mail Address: | youremail@yourdomain.com | | Reply-to Address: | youremail@yourdomain.com | | Organization: | Your Organization's Name. | | Incoming Mail Server: | mail.yourdomain.com | | Outgoing Mail Server: | Enter the information provided by your ISP. |
To setup your delivery for your primary or secondary computer, follow these instructions: - Choose "Edit" on the upper tool bar menu.
- Choose "Preferences".
- Expand the "Mail & Newsgroups" category in the left-hand toolbar by clicking the "+" icon located to its left.
- Choose "Mail Servers".
- Select the appropriate mail server from the "Incoming Mail Servers" section, and choose "Edit".
- Choose the "POP" tab.
- Check the "Leave messages on server" box if you are at your secondary computer, and leave it unchecked if you are at your primary location.
- Choose "OK".
- Choose "OK" in the remaining "Preferences" window.
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